Junior Human Resources Assistant

Junior Human Resources Assistant

Location: 17200 Commerce Park Blvd, Tampa, FL 33647
Work Arrangement: Onsite
Contract Length: 12 months
Position Type: Contract
Experience: 1–3 years of related experience

Position Overview

We are seeking a dependable and organized Junior Human Resources Assistant to provide day-to-day administrative support to the Human Resources team. This role is a great opportunity for someone looking to build experience in HR administration, employee onboarding, training coordination, and employee records management.

The Junior HR Assistant will help maintain documentation, track employee information, respond to routine inquiries, and support new-hire training and licensing activities. The successful candidate will be detail-oriented, comfortable using Microsoft Office, and able to communicate professionally with employees, managers, and other team members.

Key Responsibilities

• Assist with routine HR administrative tasks, employee paperwork, and recordkeeping.

• Help process employee documentation and follow up on missing or incomplete forms.

• Respond to basic questions from employees and managers about HR procedures and direct more complex questions to the appropriate HR team members.

• Assist with onboarding documentation, employment verification requests, background screening, drug screening, and I-9 verification processes as needed.

• Help maintain organized employee files and confidential HR information.

• Prepare spreadsheets, reports, correspondence, and other administrative materials.

• Provide general support for benefits administration, wellness programs, and other HR initiatives.

• Welcome new hires and help them understand daily schedules, training expectations, and assigned activities.

• Monitor new hires during self-guided study sessions and help maintain a productive learning environment.

• Assist with proctoring practice exams by monitoring participants and ensuring testing guidelines are followed.

• Track daily attendance, training progress, course completions, and licensing exam results using Microsoft Excel and internal systems.

• Help coordinate training sessions led by outside instructors and communicate schedule updates as needed.

• Share attendance, course completion, and training progress updates with managers and designated team members.

• Assist with other HR and administrative tasks as assigned.

Required Qualifications

• 1–3 years of experience in human resources, office administration, customer service, training support, or a related area.

• Working knowledge of Microsoft Outlook, Word, and Excel.

• Strong organizational skills and attention to detail.

• Clear written and verbal communication skills.

• Ability to maintain accurate records and follow established processes.

• Professionalism and discretion when handling confidential information.

• Ability to follow instructions, manage multiple tasks, and meet deadlines.

• Comfortable working with employees and managers in an onsite office and training environment.

Preferred Qualifications

• Previous experience with HR administration, employee onboarding, or personnel records.

• Exposure to training coordination, attendance tracking, or examination monitoring.

• Familiarity with employment documentation, background checks, or benefits administration.

• Experience using spreadsheets to track employee information, training progress, or exam results.

• Familiarity with HR or training management systems. Experience with OneSource is helpful, but training can be provided.

Ideal Candidate

The ideal candidate is organized, approachable, and eager to learn. They can provide reliable administrative support, help new hires navigate training activities, maintain accurate records, and communicate updates professionally while respecting employee confidentiality.