Administrative Assistant

Administrative Assistant – Asset & Wealth Management

Location: New York, NY
Schedule: 5 days onsite 
Contract: 12 months
Pay Rate: $35/hour

Position Overview

Our Team is seeking a highly organized and adaptable Administrative Assistant to provide floating administrative support across Asset & Wealth Management. This position will support multiple teams and executives as business needs change and requires strong organizational, communication, and multitasking skills.

Key Responsibilities

• Manage complex executive calendars and meetings across multiple time zones.
• Coordinate domestic/international travel, itineraries, and logistics.
• Process expense reports accurately and on time.
• Manage high-volume calls and communicate professionally with executives and clients.
• Coordinate internal and client meetings, conference rooms, catering, guest registration, and meeting materials.
• Provide administrative support including scanning, copying, mailing, archiving, and special projects.
• Handle confidential and sensitive information with discretion.
• Provide flexible coverage across different executives and teams as needed.
• Follow applicable compliance requirements and approval processes.

Required Qualifications

• Previous Administrative or Executive Assistant experience supporting senior-level professionals in a complex environment.
• Experience in financial services, corporate, or government environments preferred.
• Strong calendar management, scheduling, travel, and expense-processing experience.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and remain calm in a fast-paced environment.
• Strong written and verbal communication skills.
• Proactive, independent problem-solving skills with strong follow-through.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Zoom.
• Familiarity with SAP Concur, AMEX Global Business Travel, or similar travel and expense platforms.
• High level of professionalism, discretion, integrity, and teamwork.